Governance

The System Board is composed of one representative from each participating library and the County appointee from each participating county. They adopt the annual budget and plan of services, approve officers, and amend the bylaws. The System Board meets once a year, on the second Wednesday in August.

The County Appointees are appointed by and serve at the pleasure of the local County Commissions. One County Appointee is appointed for each member county. County Appointees serve on the System Board, and at least one County Appointee serves on the Executive Committee.

The Executive Committee consists of one member from each county in the System that levies the System tax. The Executive Committee meets monthly and is empowered to conduct all affairs of the System not reserved for the System Board.

The following policies are those developed by the Executive Committee of Northwest Kansas Library System.
Each Policy is reviewed yearly and appropriate changes are made.

Personnel Policy 2020

Collection Development Policy 2016

Service Policy (Currently being updated)

NWKLS Remote Assistance Policy

Cover One Book Repair Policy

Internet Lending

The NWKLS Budget and Strategic Plan are developed by standing subcommittees that consists of members from both the Full Board and Executive Committee. Each Budget and Strategic Plan is approved by the NWKLS Executive Committee, the State Library of Kansas Board, and the NWKLS Full Board.

Plan 2020

2020 Budget

2020 Budget Forms

Budget Commentary 2020

2020 Budget Line Definitions

2020 Budget and Plan Approval

ARTICLE I: NAME

The name of this regional system of cooperating libraries shall be “The Northwest Kansas Library System.” For the purpose of these bylaws, the term “System” shall be construed to mean the Northwest Kansas Library System.

ARTICLE II: AUTHORITY AND PURPOSE

The System is established and shall be operated as a municipality pursuant to, and in compliance with, the laws of the State of Kansas, particularly K.S.A. 75-2547, et seq.

The purpose of the organization shall be to provide through a system of cooperating libraries, improved library service to all citizens in the Northwest Kansas area and to otherwise promote library interests in the State of Kansas.

ARTICLE III: MEMBERSHIP

The membership of the System shall consist of those participating libraries designated by the State Library of Kansas Board. Additional libraries shall be included in the future as designated by the State Library of Kansas Board.

Any legally established or club library in the counties of Cheyenne, Decatur, Gove, Graham, Logan, Norton, Rawlins, Sheridan, Sherman, Thomas, Trego and Wallace is eligible to participate in the System, provided it files with the System Board. The System Board shall vote approval and petition the State Library of Kansas Board to approve inclusion of such library.

Two types of library membership are possible:

1. Participating members are those libraries in counties that levy the System tax.

2. Contracting members are libraries in counties which do not levy the System tax.

A participating library, or participating libraries of a county, when in unanimous agreement, may withdraw from the System by submitting written notice to the System’s governing body one year prior to the adoption of the annual budget, subject to the approval of the State Library of Kansas Board.

In the event of the withdrawal of a participating library from the System, all System assets and all System property purchased with System funds shall become the property of, and shall be returned to the System.

ARTICLE IV: GOVERNING BODY

The governing body of the System shall be the System Board. The System Board shall be composed of one representative from each participating library and the County appointee from each participating county. Each representative is to be elected by the trustees of the participating library and certified in writing to the System office by the chairman of that library board, the librarian, or school administrator.

Representatives Term of Office:

1. Each library representative shall be elected for a term of four years. In the event the representative is unable to attend a Full System Board meeting, an alternate may be given the right to represent that library by giving notice to the System office

2. No representative shall serve for more than two full consecutive terms. A representative must be off the board for one full year before being eligible for reappointment. County appointees shall serve at the pleasure of the County Commission.

3. In the event of the death or resignation of a representative, an alternate shall complete the unexpired term of the representative.

4. The election of all representatives shall be certified in writing to the System Center prior to taking office.

5. Each member library shall elect its representatives every fourth year. In the event a new member library is added to the System, a representative shall be elected to serve until the next regular election for that library.

The System Board shall adopt the annual budget and plan of services, approve officers and amend the bylaws. It shall delegate to its Executive Committee such other duties as are not specified in these bylaws.

The System Board shall hold a regular annual meeting before the 15th of August at a place and time to be specified in the meeting notification.

1. The Annual meeting shall include an evaluation of the current System programs, the adoption of the annual budget and plan of services,

2. The approval of the election of officers, an end of the year review of System service, and a review of the bylaws.

3. Any member of the Executive Committee or a majority of the System Board members may call a Special meeting of the System Board.

ARTICLE V: EXECUTIVE COMMITTEE

The Executive Committee shall consist of one member from each county in the system that levies the System tax. The System Board members from each taxing county shall appoint one of the members from their county to serve on the Executive Committee for a period of two (2) years beginning in January.

At least one member of the Executive Committee shall be a County appointee. County appointees are eligible to serve as long as they are County appointees.

The duties of the Executive Committee are as follows:

  • Chairman–To preside at meetings and appoint special committees.
  • 1st Vice Chairman–To act as chairman in the absence of the Chairman.
  • 2nd Vice Chairman–To act as chairman in the absence of both of the above.
  • Secretary–To ensure that minutes of the System Board and Executive Committee meetings are recorded
  • Treasurer–To ensure that accurate financial reports of the System are provided.

The Officers shall be elected by the Executive Committee from the members of the Executive Committee to serve for a period of one year. No officer shall serve more than two consecutive years in the same office.

The System Director shall attend all meetings as a nonvoting technical advisor to the committee.

In the event of a vacancy on the Executive Committee, a replacement shall be appointed by the System Board members from the county in which the vacancy occurs to fill out the term. If a vacancy occurs in an office the Executive Committee shall fill the vacancy by electing a member of the Executive Committee to fill out the term.

The Executive Committee shall meet at least monthly at a place and time to be determined by the majority of the Committee, unless deemed unnecessary by the Chairman.

The Executive Committee shall be empowered to conduct all affairs of the System not specifically reserved for the System Board.

ARTICLE VI: COMMITTEES

Standing Committees:

1. The Chairman shall appoint a Budget Committee to be composed of the Treasurer and additional members of the System Board. The committee shall prepare and submit to the full System Board at the Annual meeting.

2. The Chairman shall appoint a Planning Committee to be composed of members of the System Board. This committee shall prepare and submit to the Full System Board at the Annual meeting.

3. The Chairman shall appoint a Policy Committee to be composed of members of the System Board. The committee shall review and revise the NWKLS Policies to submit to the Executive Committee. The Committee shall review and revise the NWKLS Bylaws for submission to the Full System Board.

Other committees shall be appointed by the Chairman when the Executive Committee or Board deems it necessary to carry on the business of the Board.

The Chairman shall be an ex-officio member of all committees.

ARTICLE VII: VOTING

Each representative or alternate shall have one vote at System Board meetings. The representatives of contracting libraries and non-legally established public libraries shall have voting power on all matters except those related to the budgeting of regional tax funds.

Quorum:

1. System Board–a quorum for System Board meetings is forty per cent of the total members of the Board.

2. Executive Committee–a quorum is the majority of the members of the committee.

Voting by proxy is not allowed.

ARTICLE VIII: RULES OF ORDER

Robert’s Rules of Order“, current revision, shall apply except when in conflict with state statutes or these bylaws.

ARTICLE IX: AMENDMENTS

Amendments to these bylaws require a majority vote of the total number of qualified members of the System Board, subject to the approval of the State Library Advisory Commission, and provided the proposed amendment is printed, with the changes and corrections delineated, and mailed prior to or with the agenda for the meeting.

Revised August 8, 2018

Board members representing each member library serve four year terms. The following listing shows the city in which each member library is located, the name of the library, the term of office for the representative, and the representative to the System Board from that library.

To facilitate attendance at board meetings, libraries are permitted to appoint alternate representatives. The alternate should be specified to NWKLS before the meeting.

Cheyenne

  • Bird City Public Library / Dian Burns / 2020-23 (1st)
  • St. Francis Public Library / Nathan Fiala / 2020-23 (1st)
  • USD 103 Cheylin / Melissa Dart / 2020-23 (1st)
  • USD 297 St. Francis Schools / Lisa Holzwarth / 2020-23 (1st)

Decatur

  • Jennings City Library / Lynn Tacha / 2017-20 (2nd)
  • Norcatur Public Library / Cathy Anthony / 2018-21 (1st)
  • Oberlin City Library / Jody Shike / 2020-23 (1st)
  • USD 294 Decatur County Schools / Carol Wasson / 2017-20 (2nd)

Gove

  • Gove City Library / Ferol Powers / 2020-23 (2nd)
  • Grainfield City Library / Lisa Rieth / 2020-23 (2nd)
  • Jay Johnson Public Library / DesiRae Churchwell / 2017-20 (1st)
  • Moore Family Library / Patricia Baalman / 2017-20 (2nd)
  • USD 291 Grinnell Schools / Theresa Kraus / 2017-20 (2nd)
  • USD 292 Wheatland Schools / Paula Chapin / 2020-23 (1st)
  • USD 293 Quinter Schools / Toby Countryman / 2017-20 (1st)

Logan

  • Oakley Public Library / Steve Johnson / 2020-23 (1st)
  • St. Joseph’s School / Vacant
  • USD 274 Oakley Schools / Lana Steiner / 2020-23 (2nd)
  • USD 275 Triplains / Jana Gfeller / 2019-22 (2nd)

Norton

  • Almena City Library / Harold Rivera / 2019-22 (1st)
  • Lenora Public Library / Maxine Mai / 2019-22 (1st)
  • Norton Correctional Facility / Brenton Bogart / 2020-23 (1st)
  • Norton Public Library / Patricia Hart / 2018-21 (UN)
  • USD 211 Norton Community Schools / Jane Burton / 2017-20 (2nd)
  • USD 212 Northern Valley Schools / Nicole Simeon / 2019-22 (1st)

Sheridan

  • Selden Public Library / Marsha Rogers / 2017-20 (1st)
  • Sheridan County Health Complex / Vacant
  • Sheridan County Public Library / Kaylene Oelke / 2017-20 (1st)
  • USD 316 Golden Plains Schools / Judith Rogers / 2017-20 (1st)
  • USD 412 Hoxie Community Schools / Cyndie Aumiller / 2017-20 (1st)

Sherman

  • Goodland Public Library / Karen Gillihan / 2018-21 (1st)
  • Northwest Kansas Technical College / JoAnn Wahrman / 2019-22 (1st)
  • USD 352 Goodland Schools / Barb Bedore / 2020-23 (1st)

Thomas

  • Heartland Christian School / Rhonda Myers / 2020-23 (2nd)
  • H.F. Davis Memorial Library CCC / Tara Schroer / 2020-22 (UN)
  • Northwest Kansas Groundwater Management / Wynn Duffey / 2019-22 (2nd)
  • Northwest Kansas Heritage Center / Vacant
  • Pioneer Memorial Library / Melany Wilks / 2019-22 (2nd)
  • Sacred Heart Catholic School / Amanda Juenemann / 2020-23 (1st)
  • USD 314 Brewster Schools / Chris Hoyt / 2020-23 (1st)
  • USD 315 Colby Schools / Sandy Wilks / 2017-2020 (1st)

Trego

  • Trego County Hospital / Vacant
  • WaKeeney City Library / Mary Deaver / 2019-22 (1st)
  • USD 208 Trego County Schools / Sonya Kostner / 2019-22 (1st)

Wallace

  • Sharon Springs Public Library / Cindy Harold / 2017-20 (UN)
  • USD 241 Wallace County Schools / Joni Pearce / 2019-22 (1st)
  • USD 242 Weskan Schools / Elizabeth Cress / 2020-23 (1st)

Rawlins

  • Atwood Public Library / Grace Kastens / 2017-20 (1st)

 

*Terms in red indicate terms that expire this year or have expired in a previous year.

**1st in Term indicates a board member on their first term.

**2nd in Term indicates a board member on their second term.

**UN in Term indicates a board member completing an unexpired term of a previous member.

Meeting Agendas

Full System Agenda 2014

Full System Agenda 2015

Full System Agenda 2016

Full System Agenda 2017

Full System Agenda 2018

Full System Agenda 2019

Meeting Minutes

Full System Minutes 2014

Full System Minutes 2015

Full System Minutes 2016

Full System Minutes 2017

Full System Minutes 2018 

Full System Minutes 2019 (Unofficial)

Information for Representatives

Representative Information Sheet

Full Board Rep Certification Form

Full Board Rep Certification Form School

The County Appointees play a vital role in the administration of Northwest Kansas Library System.  Each County Appointee serves a four year term and can serve as many terms as the local County Commission desires.  County Appointees vote as a member of the NWKLS Full System Board and can serve on the NWKLS Executive Committee, which according to System Bylaws, must have at least one County Appointee as a member.  

Connie Johnson / Norton County Governor’s Appointee

Cathy Sherfick / Trego County Governor’s Appointee

Nancy Saddler / Thomas County Appointee

Martin Melia / Sherman County Governor’s Appointee

Vacant / Gove County Governor’s Appointee

Bob Talbott / Sheridan County Appointee

Vacant / Logan County Governor’s Appointee

Julie Carter / Decatur County Appointee

Darla Deeds / Cheyenne County Governor’s Appointee

Vacant / Wallace County Governor’s Appointee

The NWKLS Executive Committee is composed of one representative from each taxing county elected by the representatives of member libraries and the Governor’s Appointees from their respective counties. The members of the Executive Committee serve two-year terms. Terms are staggered to prevent complete turnover of the membership at any one election.

The Executive Committee elects the officers, which is subject to the approval of the Full System Board. Executive Committee Officers serve one year terms with a maximum of two terms.

Orientation Webinar

Members of the Executive Committee are as follows:

Dian Burns  Cheyenne County  (Member)

Executive Committee: 2020-2021–1st Term

Full Board: 2020-2023-1st Term

Jody Shike  Decatur County  (Member)

Executive Committee: 2019-2020–2nd Term

Full Board: 2017-2019–Completion of an unexpired term

DesiRae Churchwell  Gove County  (2nd Vice-Chair-1st Term)

Executive Committee: 2019-2020–2nd Term

Full Board: 2017-2020–1st Term

Steve Johnson  Logan County  (Member)

Executive Committee: 2020-2021–1st Term

Full Board: 2020-2023–1st Term

Pat Hart  Norton County  (Treasurer-1st Term)

Executive Committee: 2019-2020–1st Term

Full Board: 2018-2021–1st Term

Cyndie Aumiller  Sheridan County  (1st Vice-Chair-1st Term)

Executive Committee: 2019-2020–3rd Term

Full Board: 2017-2020–1st Term

Karen Gillihan  Sherman County  (Secretary-1st Term)

Executive Committee: 2020-2021–3rd Term

Full Board: 2018-2021–1st Term

Tara Schroer  Thomas County  (Member)

Executive Committee: 2021-2021–1st Term

Full Board: 2019-2022-Completion of an unexpired term

Mary Deaver  Trego County  (Member)

Executive Committee: 2020-2021–1st Term

Full Board: 2019-2022–1st Term

Cindy Harold  Wallace County  (Chair-1st Term)

Executive Committee: 2019-2020–2nd Term

Full Board: 2017-2020–Completion of an unexpired term

Agendas

Executive Committee Agenda 2014

Executive Committee Agenda 2015

Executive Committee Agenda 2016

Executive Committee Agenda 2017

Executive Committee Agenda 2018

Executive Committee Agenda 2019

Executive Committee Agenda 2020

Minutes

Executive Committee Minutes 2014

Executive Committee Minutes 2015

Executive Committee Minutes 2016

Executive Committee Minutes 2017

Executive Committee Minutes 2018

Executive Committee Minutes 2019

Executive Committee Minutes 2020

Information for Representatives

Executive Committee Rep Certification Form

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